Travel within the Greater Toronto Area

Please be advised that travel expenses incurred in the Greater Toronto Area (GTA), including
taxis, subway fares, parking, mileage, car rentals and highway tolls are now considered
“reviewable expenses” which fall within the scope of the Cabinet Ministers' and Opposition
Leaders' Expenses Review and Accountability Act, 2002
.

The use of public transit is strongly encouraged and should be considered the primary option.

Taxis

Ministry-issued cab chits are to be used wherever possible. Reasonable taxi expenses can be
claimed on a Ministerial Expense Claim Form if they are incurred when traveling within or
outside the municipality of the claimant's regular place of business. Receipts must state a date
and the start and end points of the trip.


TTC Fares

TTC fares (including subway, bus, streetcar & RT) should be claimed using a Ministerial
Expense Claim Form. Receipts are not required.


Parking

Parking within and outside the GTA should be claimed using a Ministerial Expense Claim Form.
Receipts must be provided detailing the date, amount and location.


Mileage

Mileage within the GTA should be claimed using a Ministerial Expense Claim Form. Employees
using a personal vehicle for business travel within and outside the GTA will be reimbursed on the
basis of actual kilometers traveled, excluding kilometers between the claimant's home and regular
place of business. A car rental should be considered if more economical.


Car Rentals

Car rentals within and outside the GTA should be claimed using a Ministerial Expense Claim
Form. Additional insurance coverage for a rental car is not required when a corporate card is
used. Please see Directive re: Car Rentals.


407 ETR Tolls & Fees

407 ETR tolls and fees can be claimed using a Ministerial Expense Claim Form to the extent it is
used for ministerial business and a reasonable explanation is provided for the use of this toll
highway.


From time to time, there will be exceptions; however, such exceptions should be approved by the
Office of the Integrity Commissioner. If you have any questions, please contact the Office of the
Integrity Commissioner at 416-314-8983.


Issued August 2011

You may also be interested in:
Guidelines
Checklist - Before You Travel
Checklist - Submitting Your Expense Claim

PDF versions of our checklists are available below.

 

Copyright © 2019 Office of the Integrity Commissioner.
All Rights Reserved.